The Administrative Support will be responsible for providing comprehensive administrative assistance, ensuring efficient coordination between operations, sales, and the BU head. This role involves managing reports, organizing meetings, and assisting in Accounts Receivable (AR) billings.

DUTIES AND RESPONSIBILITIES:

• Report Coordination:

• Gather and compile reports needed by the BU head from various departments.
• Ensure timely submission and accuracy of reports.
• Maintain a systematic filing system for easy retrieval of reports and documents.

• Meeting Coordination:

• Schedule and organize regular meetings between sales and operations teams.
• Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
• Follow up on action items and ensure timely completion.

• Accounts Receivable (AR) Billing Assistance:

• Assist in the preparation and processing of AR billings.
• Daily Collection Report (DCR)
• Coordinate with finance and operations teams to ensure accurate billing and timely collections.
• Address and resolve any billing discrepancies or issues.

• General Administrative Tasks:

• Provide administrative support to the BU head and other team members as required.
• Manage office supplies and equipment, ensuring their availability and functionality.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Education Requirement

College Degree  

Minimum Experience Requirement

Experience: Proven experience in an administrative support role, preferably in a coordination capacity between different departments.

Skills

• • Excellent organizational and time-management skills.
  • Strong communication and interpersonal skills.
  • Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.

Ability to multitask and work under pressure. your work or that of others around you; to arrive at work as scheduled and to work the shift hours as scheduled.